Washington University is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity or expression, national origin, genetic information, disability, or protected veteran status.
This position is full-time and works approximately 37.5 hours per week.
Department Name/Job Location:
This position is in the Department of Marketing & Communications at the Olin Business School. This position is for the Danforth Campus.
The Events Specialist will ensure high-caliber, signature events including signature events such as Leadership Perspectives series to annual industry symposiums – and requires some evening hours and travel.
PRIMARY DUTIES AND RESPONSIBILITIES:
Overall Events Management:� Manage the event process from start to finish for more than a dozen events each year. Collaborate and strategize with any necessary staff, faculty and other WUSTL leadership to determine the type, scale and tone of events. Assist with developing long-and short-term goals and plans for events. Conduct event planning meetings, staff briefings and event evaluations. Manage event logistics including set-up, tear-down, registration, audio-visual, food and beverage. Order and maintain all event and conference supplies. Administer and oversee individual event budgets. Research potential venues and negotiate contracts for space. Negotiate/maintain relationships with vendors and venue staff. Manage event logistics including set-up, tear-down, registration, audio-visual, food and beverage.
Marketing for signature events and annual industry symposiums:� Manage all marketing for each signature event including all creative for the event invitations, registration, social media, and ad buys. Post event data collection and report accurate details to CRM team.
Support to the Olin-wide Event System:� Work with the Events Team to continue to build an Olin wide event database and develop consistent standards school wide.
Support Event Manager:� Assist with developing long-and short-term goals and plans for events.
Bachelor’s degree (4-year) from an accredited college or university (preferred) in marketing, communications, business or related field or an equivalent combination of education and experience is required
Experience with small and large events and in communications, marketing or public relations capacity required, preferably in an academic setting
Three or more years of event planning and operating experience in meeting planning preferred (preferably in a corporate environment)
Ability to travel to execute events scheduled in target markets
Ability to work some evening hours
MPI (Meeting Planners International) membership and or CMP (certified meeting planner) status preferred
Excellent interpersonal, customer service and presentation skills
Strong verbal and written communication skills
Works well under pressure with challenging deadlines, yet remains professional and composed
Ability to prioritize tasks, balance multiple priorities, meet deadlines and stay within budget
Superb organizational and prioritizing skills; attention to detail, quality and accuracy
Ability to speak effectively in front of large groups as well as with senior management
Have a positive and adaptable approach to problem solving
Be enthusiastic, self-motivated and outgoing
Be able to establish production relationships with people at all levels
Team player, results oriented individual
Can be “hands on” when necessary
Proficiency in Microsoft Office (Word, Excel, PowerPoint)
Knowledge of Adobe Creative Suite, social media and database skills
The hiring range for this position is $20.77 - $26.46 per hour.
-Retirement Savings Plan -22 vacation days -8 Paid Holidays -Sick Time -Tuition benefits for employee, spouse and dependent children -Free Metro Link/ Bus pass -Free Life Insurance -Health, Dental, Vision -Health Savings Accounts (HSA) -Long Term Disability Insurance -Flex Spending Plan -Other Benefits
Human Resources website (hr.wustl.edu)
Offers made for this position are contingent upon the successful completion of all required pre-employment screens, including a criminal background check.
Internal Applicant Instruction:
Please attach a copy of your most current signed performance evaluation (completed within the last 18 months) to your online account. If you have not received a performance evaluation, you may provide two current signed letters of recommendation (written within the last 18 months), preferably to include one letter from either a current or recent former supervisor. To attach these documents, go to: My Career Tools, Add Attachment, Attachment Type – Performance Reviews or Letters of Recommendation.
Washington University in St. Louis, a medium-sized, independent university, is dedicated to challenging its faculty and students alike to seek new knowledge and greater understanding of an ever-changing, multicultural world. The University offers more than 90 programs and almost 1,500 courses leading to bachelor's, master's and doctoral degrees in a broad spectrum of traditional and interdisciplinary fields, with additional opportunities for minor concentrations and individualized programs. The faculty is composed of scholars, scientists, artists and members of the learned professions. They serve society by teaching; by adding to the store of human art, creativity, understanding, and wisdom; and by providing direct services, such as health care.